Google Tasks

how to use Google’s unified task manager

Google Tasks is a task manager that was accessible as a feature in Gmail. The Mountain View firm has been offering a version since 2018 available as a full-fledged application on Android and iOS. Simple, intuitive and efficient, Google Tasks wants to become the task management application that everyone uses.

Google Tasks

Minimalism and simplicity are the words that characterize the application Google Tasks intended for professionals, but also for all those looking for a better way to organize their daily tasks.

This application which serves as task list (to-do list) is added to the many services and utilities of Google. This is precisely an advantage since it is possible to use it transversally with other services of the firm. The user also benefits from task synchronization on all his devices. How does Google Tasks work and how do I use it?

Google Tasks: a simple, cross-platform task manager

As mentioned above, Google Tasks is not really a new feature at Google. For several years, the task manager was hidden behind a simple button in the Gmail application, but also in Google Calendar. It remains there, but has been redesigned with the latest version of both applications.

The simplicity of Google Tasks is at first sight disconcerting. The tasks are added as a list, one after the other. You can break down your tasks into subtasks, add comments, modify the details of a task or mark as completed as you go along.

What are the features of Google Tasks?

Google Tasks allows you to group your most important tasks into lists. You can view, edit, and manage your tasks, even if they were created in Gmail or Calendar. It is possible to add details and create secondary tasks, view tasks created from your emails, set deadlines.

The app is an integral part of Google Workspace, which means businesses can leverage Google’s AI to make it easy for everyone to have statistics and data analysis or collaborate together.

How to use Google Tasks?

The main Google Tasks app is available on the Play Store and the App Store. When opened for the first time, Google Tasks automatically signs you in with your Google Account if it finds one on the device or prompts you to sign in with your Gmail address.

How do I create a Google Tasks task from a computer?

Go to Gmail (or Calendar, a file in Google Docs, Sheets or Slides), the interface will be the same on all Google services.

  • On the right, on the side panel, click on the little blue Google Tasks logo.

Google Tasks

  • At the top, click Add a task.

Google Tasks

  • Enter the task label (with task name, details and time).
  • Optional: To repeat a task, click Repeat next to Date and Time.

Google Tasks

  • To mark a task as complete, to the left of a task, click the round circle.

Note that the three small dots to the right of your task allow you add a secondary task, of modify this task or put it in a personalized list. You can filter tasks by date, rename the current list or delete one or more completed tasks.

How to create a Google Tasks task on an Android smartphone or on an iPhone and iPad?

Start by downloading the Google Tasks app on Android or iOS

  • Open the Google Tasks app, follow the displayed steps, and sign in to your Google Account.
  • Press on Add a task, the logo in the shape of a multicolored cross at the bottom.
  • Enter the task label (with task name, details and time).
  • Press on Save.

Google Tasks

  • To mark a task as complete, to the left of a task, click the round circle.

Here is one last tip. On Android exclusively, you can add a task from a selected text. All you have to do is select some text (highlight it), click on the three small dots, to click on To share then on the logo of the application Google Tasks.

Google Tasks is all in all a simple and efficient task management application with everything you need to manage your personal activities on a daily basis. A reminder that allows you to be better organized and which can be essential for productivity.

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